The perfect webinar setup

The perfect webinar setup

Everything that happened this year has affected people and companies in many different ways. Not least, the way in which organizations have had to adapt quickly to ensure their remote IT infrastructure allows for work-forces to continue to provide services to customers from home-working environments.

As we all adapt to limitations to face-to-face customer interaction, and embrace video-conferencing as a means to maintain communication with both internal and external partners, the growing need to ensure we have the right tools available to us at home in order to carry out effective digital collaboration has become ever-more important.

Finding out which platform fits the needs most was one of the first things we did. Since we now need to adapt to this “new normal”, we want to give you some tips about how you could improve your webinar setup so that you can get the best possible results out of the upcoming video conferences and meetings.


The easiest way to interact with the audience without having to stop the presentation and show them how you look for a different document is to have two screens available:

Screen 1 is the one to share with the audience. This is where you could show the presentation and show how you interact with stuff in the browser or on the desktop.

Screen 2 is the admin/control screen. This is where you have all of the admin controls, where you monitor questions, launch polls & offers etc.


Laptops usually have built-in webcams, but mostly, these are not the perfect solution: Built-in webcams are often not very good in quality. You can optimize the positioning of an external webcam more easily than the position of a built-in cam, where you have to move your whole laptop. If you choose a  plug and play webcam, you are ready to go within just a few seconds.

Our recommendation: Webcam PRO Plus Full HD



An other important factor in picture quality than the webcam will be your lighting. A poorly lit scene will look bad, no matter what camera you point at it.

Here's what we want, in terms of lighting and scene: soft, direct light illuminating your face and a distraction free, non-messy background. The easiest way to achieve this is to face a window and stream during daytime. Another possibility which you can count on regardless of the daytime is a LED panel or a ring light.



An untidy room or an distracting background may distract from the person speaking. Using the pre-installed background effects are often not the best solution possible. This is where a green screen can help. It is ideal for creating a virtual background for your webinars. By making the background transparent you can insert any background behind the subject of the video stream. This gives you more freedom in the choice of webinar location.



Bad audio is very hard to put up with. Pixelated, low quality video is not nice to look at, but also not a very big deal. On the other hand, poor audio quality can be almost painful. Hissing and static noises, audio that's too loud or too quiet, background noise etc. are really frustrating and will send many attendees running. Default microphones are usually not as good as external ones. Built-in laptop mics and cheap headset microphones are not suitable audio devices for a well organized and high quality webinar.

The good news is that there are many options for clean, high-quality audio and many of them are quite affordable. No matter if they are a headset or an microphone, there is plenty of options on the internet.

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